Written communication is an extremely important facet of rental management. So many situations are best served by a documented approach and in a number of cases notification of an event in writing is a legal requirement.

More than once a Property Investor has suffered financial loss as a result of a failure to provide the correct written notice to their tenant or by being unable to furnish hard evidence of communicating important information.

When it comes to writing letters many Landlords find they are unsure of the best way to express themself and are unaware of the legal requirements concerning notice of inspections, maintenance, rent increases, requirement of vacant possession and many other aspects of property management.

This is where Rentals Assist can help.

We have prepared a comprehensive suite of letters, forms and notices that are designed to deal fully with all rental situations. Our letters are professionally written, meet all legislative requirements and are easy to use and understand.

Our documents can be categorised as follows.

Property Promotion

• Advertisement Sheet - For drafts of advertising prior to media booking
• Advertising and Viewing Sheet - To record advertising costs and to detail prospective viewers
• Tenancy Application Form - For prospective tenants to provide personal details for processing

New Tenant

• Tenancy Agreement - A document which establishes the agreement to rent the Property
• Initial Inspection Sheet - A record of the pre-tenancy condition of the Property
• Initial Inspection Letter - A letter to the tenant requesting response to the Inspection Sheet
• Welcome to the Property Form - A document advising the tenant of tenancy procedures

Maintenance

• Notice to Access Property Letter - Notice of intention to perform maintenance
• Maintenance Form - A form providing full details of maintenance required to a service provider

Routine Inspections

• Notice to Conduct routine Inspection Letter - Notice of intention to perform a routine inspection
• Routine Inspection Form - A form for recording the Property’s condition at the time of inspection
• Tenant Action Required Form - Advice to the tenant of action required in light of an inspection
• Notice to Conduct Follow up Inspection Letter - Advice of a follow up inspection

Water Use Charges

Water Use and/or Supply Charge letter, Tenant water usuage Invoice - Advice of water use/supply charges owed by the tenant Water Meter Check Letter - Request of the tenant to check water meter in light of high usage

Lease Renewal

• Lease Extension Addendum Form - A form offering an extension of the original agreement
• Non Return of Addendum Advice Letter - A letter following up the non response to the above offer

Rent Increases

Notice of Rent Increase - Notice advising that the rent rate is to rise subject to the conditions of the current tenancy agreement.

Rent Arrears

• Rent Arrears Notice 1 - Advice of rent arrears (low severity)
• Rent Arrears Notice 2 - Advice of rent arrears (high severity)
• Notice to Remedy Breach (of arrears) Form (Form 2) - Legal notice of arrears and need to remedy
• Notice to Remedy Breach (of arrears) Letter - Letter accompanying Form 2

End Of Tenancy

• Vacant Possession Required Letter - A letter advising that the Owner requires the tenant to vacate
• Claim Against Bond Letter - A letter informing the tenant of a claim against the security bond
• Tenant Vacating Details Form - A form detailing tenant’s vacating details and bond claim
• Breach of Full Term of Lease Letter - A letter advising the tenant that they are vacating prior to
• lease expiry and their obligations to the tenancy agreement
• Final Inspection Guide Form - A guide to help the tenant prepare the Property for final inspection
• Tenant Reference Letter - A reference provided to the tenant for being responsible in their tenancy

Miscellaneous

• Breach of Agreement Form (Form 2) - Legal notice of breach of tenancy agreement terms
• Facsimile Form - An all purpose facsimile first page form
• Redirection Notice - An all purpose notice for redirecting water rates, council rates, etc